VirtualAssistant

Empower Your Practice with Virtual Assistants for Physicians

HIPAA-compliant, cost-effective solutions to save time and enhance patient care.

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Services

Tailored Administrative Support for Your Practice

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Appointment Scheduling

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Medical Billing

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Patient Follow-Ups

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EHR Management

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Benefits

Why Choose Our Virtual Assistants?

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1. Cost savings

(~$9-$10/hour vs. in-house staff)

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3. Improved patient satisfaction

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2. Reduced physician burnout

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4. Scalable, no-contract solutions

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How It Works

Get Started in 3 Simple Steps

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1.

Schedule a

consultation

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2.

Customize your

assistant’s tasks

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3.

Integrate and

start saving time

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1. Understanding your goals

When you contact us for the first time, we will set up an introductory meeting via your preferred method (phone or video conference). This call helps us to know more about you. We also talk your needs and goals. We discuss your expectations of us - such as timeline of the project including the support we provide throughout the process of development. We also discuss our website plans and their cost and finalize the plan that suit you best.

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2. Signing the contract

After our first call where we have come to a verbal agreement of moving ahead with the project, we will send you a legal contract which details all the legalities covering our full development process. The timeline, cost and development process that was previously finalized are written on the contract. After all the parties have agreed and signed the contract, we move to the next phase.

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3. Onboarding and wireframe creation

Once the contract is signed, we will set up a time for another meeting - called the 'Action Plan' meeting. In the action plan, we extend the discussion on how to approach the branding and marketing of your website. We also create and discuss a sitemap, fonts and colors that suits your project. Clarifying any other concerns and questions is one of our priorities during this step.

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4. Design and development

This is where your ideas begin taking shape. After the sitemap, fonts and colors are finalized, our team starts their streamlined process of laying down the foundation of your website. Our designers work together with our content writers to create professional-looking webpages. Our developers make sure the user-experience is smooth right from the start. Depending on the timeline discussed beforehand, the design process takes a few weeks before you can review your project.

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5. Initial review

Once our team is done creating the first draft of the website, we will get in touch with and set up a meeting for review. We discuss what you like and don't like. Based on our conversation, we take notes and incorporate the changes you want for the next draft. This step is repeated until you feel the design and content is complete.

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6. Final Review

After your final approval regarding the content and design, we go through a final review to make sure everything is working as you intended. We also discuss the next steps ahead in terms of launch.

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7. Optimization and SEO

Just creating a design and content for a website isn't enough. We make sure all the pages and content are optimized for mobiles and tablets. We also add search engine optimization to your websites for improved discovery and traffic.

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8. Testing

After optimization is complete, our team will test the website for around a week to check for any broken links and review the overall stability of all the pages.

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9. Launch

At last, we arrive at the most sought-after step - the launch itself. By this point, both you and our team will have gone through multiple reviews and optimizations to make sure the website is launched in its most optimal state. Your ideas and goals have now taken a shape and are ready to be presented to the whole world.

What Physicians Are Saying

Testimonials

Jane Faber, New York

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Jane Faber, New York

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Jane Faber, New York

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Trust and Compliance

Secure and Compliant Solutions

Protecting Sensitive Information

We prioritize the security and confidentiality of protected health information (PHI). Our organization is committed to maintaining HIPAA compliance and adhering to stringent data security standards.


Our Compliance and Security Measures:

  • HIPAA Certification: We are fully compliant with the Health Insurance Portability and Accountability Act (HIPAA) regulations.
  • SOC 2 Certification: Our systems and processes meet the rigorous standards of SOC 2, ensuring the security, availability, and confidentiality of PHI.
  • Data Encryption: All PHI is encrypted, both at rest and in transit, to prevent unauthorized access.
  • Regular Audits and Risk Assessments: We conduct regular audits and risk assessments to identify and mitigate potential security threats.
  • Staff Training: Our staff undergoes comprehensive training on HIPAA compliance, data security, and patient confidentiality.


Certifications:

  1. HIPAA Compliant
  2. SOC 2 Certified
  3. HITRUST CSF Certified (Health Information Trust Alliance Common Security Framework)


By prioritizing HIPAA compliance and data security, we ensure the confidentiality, integrity, and availability of PHI.

Download Our Free Guide

5 Ways Virtual Assistants Boost Practice Efficiency

Download Now!
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Why Choose Us?

Founded by a physician and past American College of Lifestyle Medicine (ACLM) board member, we are advocates for the power of evidence-based lifestyle therapies to treat and reverse chronic disease.

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Mission Oriented

Our organization was created to address the unmet needs of healthcare professionals looking to create transformational change.

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Dedicated Team

We work hard to support innovators leading the charge to create better health outcomes for the individuals and communities they serve.

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Competitive Prices

We create affordable plans and service packages to ensure the message of Lifestyle Medicine is spread to all those who would benefit from it.

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Close Partners

We are invested in your success and strive to develop a long-lasting partnership that supports your goals and ambitions.

Think you are ready to bring your vision to life with our help?

Contact Us

FAQs

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